Covering: All House Mini Eye Ball, Special Event, and any Approved Official Event.
1. Registration Process:
House Admins and House Heads will handle the collection or registration process.
House Admins and House Heads will handle the collection or registration process.
2. Attendance Sheet:
House Admins and House Heads should prepare the ATTENDANCE SHEET (refer to CHAOS KNOWLEDGE BASE for Templates).
House Admins and House Heads should prepare the ATTENDANCE SHEET (refer to CHAOS KNOWLEDGE BASE for Templates).
3. Collection Time Frame:
Collection or registration will end 2 hours before the scheduled event end time. For example, if the event ends at 5 am, registration will close at 3 am for latecomers.
Collection or registration will end 2 hours before the scheduled event end time. For example, if the event ends at 5 am, registration will close at 3 am for latecomers.
4. Final Order Deadline:
Final orders must be settled on or before 3 am. Orders beyond 3 am must be paid from the participants' own pockets.
Final orders must be settled on or before 3 am. Orders beyond 3 am must be paid from the participants' own pockets.
5. Receipts:
Obtain and screenshot a copy of the receipt for reference after the final payment, but before 3 am.
Obtain and screenshot a copy of the receipt for reference after the final payment, but before 3 am.
6. Remittance of Collection:
Declare the final number of attendees and remit the collection at exactly 3 am. Send a copy of the receipt to the Finance Realm for reference.
Declare the final number of attendees and remit the collection at exactly 3 am. Send a copy of the receipt to the Finance Realm for reference.
7. Remittance Recipient:
Collection must be remitted to the "God of Finance," Troy. In Troy's absence, remit the collection to the highest-ranking God present at the event.
Collection must be remitted to the "God of Finance," Troy. In Troy's absence, remit the collection to the highest-ranking God present at the event.
8. Financial Statement Preparation:
House Admins or House Heads are responsible for preparing the Financial Statement.
House Admins or House Heads are responsible for preparing the Financial Statement.
9. Review and Approval:
The Financial Statement must be reviewed and approved by the receiver of the collection.
The Financial Statement must be reviewed and approved by the receiver of the collection.
10. Alignment with Attendees List:
The Financial Statement must also be reviewed and approved by the Realm Protector to ensure alignment with the list of attendees for the distribution of Medals.
The Financial Statement must also be reviewed and approved by the Realm Protector to ensure alignment with the list of attendees for the distribution of Medals.
11. Approval by God of Finance:
The Financial Statement must be approved by the God of Finance.
The Financial Statement must be approved by the God of Finance.
12. Sharing with Participants:
The approved Financial Statement must be shared with all intended House Participants.
The approved Financial Statement must be shared with all intended House Participants.
13. Webform Declaration:
Financial Statements should be encoded into the CHAOS finance webform for the declaration of collections, expenses, and remaining funds.
Financial Statements should be encoded into the CHAOS finance webform for the declaration of collections, expenses, and remaining funds.
These guidelines aim to ensure a transparent and organized handling of event funds within the CHAOS community.